If you want to ensure your project’s success, it is important to use dedicated project managers to oversee your project from conception to completion. Project management helps balance a project’s timeline, budget, and scope as teams work to meet their objectives. Project managers oversee the individual tasks that move a project toward completion, so the ultimate success or failure depends in large part on the skill and competency of the project manager. Effective project management techniques can help your organization carry out large-scale projects on time, on budget, and with minimal disruption to the rest of the business.
Here are some of the key benefits of project management:
leadership and direction
Project management provides the vision, control, purpose, and coaching that enables a team to do their best work. In addition, project managers seamlessly integrate resources across several departments, vendors, and other involved parties. With a project manager in place there is no confusion about who to turn to for direction. Project managers enforce process and keep everyone on the team in line because they are accountable for whether the project fails or succeeds. Organizations that use project management to monitor processes and schedules can more effectively complete their projects on time and on budget.
Projects are usually under enormous pressure to be completed according to a set plan. Without a dedicated project manager who has the support and ‘buy-in’ of executive management, tasks are underestimated, schedules tightened, and processes rushed. The result is a project that exceeds the timeline or budget, or fails altogether. Dedicated project management ensures that your project has the time and resources to deliver the desired outcomes, and that the output is quality tested at every stage.
Managing risk isn’t reactive only, it should be part of your project planning process. Good project management practice requires project managers to carefully analyze all potential risks to the project and develop a plan to make sure the project will not be derailed by them. Project managers apply a simple and streamlined risk management process to predict the uncertainties of a project and minimize their occurrence. This helps the project remain on track for completion and reduces the consequences of those risks.
Continuous project supervision is important to guarantee that your project is completed on time and on budget. When the appropriate project reporting is in place it is easy to see when a project is beginning to deviate from its intended course. The earlier that a deviation from the project plan is noticed, the easier it is to course correct. Good project managers will regularly generate status reports that provide insights into the progress of your project, as well as how the project is tracking against milestones, risks, assumptions, and scope.
There are many problems that a project can face such as runaway costs, low-quality deliverables, and poorly motivated teams, which can be traced directly back to poor budgeting and management. A good project management plan identifies anticipated costs early on to develop a realistic budget, and then the project management team works to keep projects on budget. Coordinating tasks and clearly identifying goals or deliverables within phases reduces inefficiencies in time management that can result in being over-budget.
Project timelines are a key aspect of project management that helps keep everything focused and moving forward according to plan. A good schedule involves coordinating project activities to conflict as little as possible with ongoing business activities so that productivity isn’t affected. Your project manager will identify the steps required in each phase of a project and lead teams to complete each step appropriately. A timeline corresponds to the scope of a project and sets target dates for completion of tasks within each phase of the project management plan.
Your Project Management Team
ImagIT Solutions’ Project Management Office is available to help design, architect, and manage your IT projects. Our expert team can design the project from the ground up or step in at any point to drive your project to completion. We understand the importance of teamwork, so we are built to coordinate with any number of vendors for a given project and ensure your resources are effectively managed.
As your Project Management team, we will:
Develop a complete project plan starting with identifying the best engineers for the project and create a structured timeline
Work with the procurement team to source and deliver materials to your site
Provide written summaries on project progress and proactively address areas for improvement
Build a true partner-to-partner relationship
Let ImagIT turn your plans into a reality while delivering your project on time and on budget.